We’ve all been to at least one awkward virtual networking event.
You’re looking at random faces in grids. Half of them are muted and a few are frozen mid-blink, and yet…you’re supposed to somehow create instant chemistry.
No smooth convos by the coffee table. No reading the body language of those in front of you.
All you have is a camera, a mic, and the hope you don’t sound like a robot.
But here’s the thing. Awkward doesn’t mean impossible. With the right prep and mindset, you can make virtual events feel less like a forced exercise and more like a real opportunity to connect.
So let’s break it down.
Why Virtual Networking Trips People Up
Think about it. In person, you’ve got natural cues. The handshake. The laugh. The eye contact. With online networking, it’s stripped away. That’s why so many people either oversell themselves or freeze completely.
Common slip-ups:
- Talking non-stop instead of having a two-way exchange
- Jumping into hard sells before building trust
- Ignoring the tools like chat, breakout rooms, and even emojis that actually make digital networking smoother
The good news? Just noticing these mistakes already gives you an edge.
Lining Yourself Up for Success
Start before the event even begins.
Do your homework. Scan the agenda. Research the speakers. If there’s a list of attendees, skim it for names you’d love to connect with. Go in with a game plan.
Set goals that go beyond “meet as many people as possible.” Maybe you’re looking for a partner on a 2025 sustainability initiative. Or you’re curious about AI-driven event tech. Or maybe you just want to meet three people you can follow up with later.
And don’t underestimate your setup. Lighting, background, audio. These matters. When you want to sound polished, you’ll come across as confident even if your heart’s racing a little.
Nailing Your Virtual Introduction
Throw away that robotic script. Make it natural. Something like:
“Hey, I’m Alex. I lead a boutique agency in New York that launches luxury brands. I’m super interested in the way AI is reshaping event design today.”
Quick. Clear. And a dash of personality. That’s all it takes.
And when you speak, smile. Vary your tone. Let people see you’re genuinely interested. That energy travels, even through a screen.
Building Real Connections
Here’s the secret. Stop trying to impress. Start getting curious.
Ask:
- What made you join this event?
- What’s been your biggest challenge this year?
- Where are you seeing the most exciting opportunities in your work?
Listen to their answers. Really listen. And don’t be afraid to drop in something personal if it fits. Shared experiences, even small ones, stick.
Follow up with a short message afterward. Not a novel. Not a sales pitch. Just a quick note: “Loved our chat about sustainability trends. Let’s stay in touch.” That’s it.
Using the Tools That Make It Easier
Think of the platform itself as part of your toolkit.
- The chat box isn’t just for “hi.” Drop a resource. Share a link. Respond quickly to someone’s point.
- Breakout rooms? Golden. Smaller groups make for deeper conversations.
- Reactions (thumbs up, smiley face) seem tiny, but they show you’re engaged.
Want bonus points? Prepare a simple visual. A one-slide graphic. A cool infographic. Something that sparks questions without you forcing the conversation.
Quieting the Nerves
Anxiety happens to everyone. Even the most seasoned planners feel it.
A few tricks:
- Breathe before you unmute.
- Keep notes handy so you’re not scrambling mid-conversation.
- Remind yourself it’s not about being flawless. It’s about being present.
Shift the mindset from “I have to impress” to “I get to learn.” That shift alone can turn cringe into confidence.
Ready to Take Networking Further?
Virtual networking doesn’t have to feel like a stiff exercise in self-promotion.
With a little prep, a little humanity, and the right tools, it becomes what it should be: A space to meet people who can inspire, collaborate, and grow with you.
Every conversation won’t lead to magic. But the ones that do? They can change everything.
So next time you log on, skip the nerves, bring your curiosity, and let the connections unfold.
If you want to take your event planning game to the next level, join us this October 14-16 at The Event Planner Expo 2025. Don’t wait! Secure your tickets today and step into the room where the future of events is being shaped.
