The Event Planner Expo 2025 is NYC’s hub for the brightest minds in event planning. From keynotes to breakout workshops to interactive demos, The Expo puts every resource a planner needs right at your fingertips. When you approach the event with clear goals and a strategy, every conversation and session becomes an opportunity to grow your business. Start prepping today to show up confident, organized, and ready to make the most of every moment.
Set the Stage
Two months out is the perfect time to lock in the foundation for a productive Expo. But we’re running out of time now. Book your hotel near the venue now to save travel time and keep your energy up for a full day of sessions and networking. Look for Expo partner hotels to make the stay smoother and more cost-effective. Secure your tickets early so you have first pick at workshops, speaker sessions, and networking opportunities.
- General Admission
- 1Day Event Planners w/Access to Hospitality Lounge
- Speaker Series Ticket -1 Day Pass
- Education Pass – 3 Day Pass
- VIP Education – 3 Day Pass
- All Access – 3 Day Pass
- Corporate All Access – 3 Day
Quick Tip: Early registration gives you more time to plan your schedule around speaker sessions and exhibitor visits.
1 Month Out: Build Your Game Plan
With just a month to go, start thinking about your goals. Identify the exhibitor booths and speaker sessions that align with your goals, and research each target so you can engage in meaningful conversation. Refresh your marketing materials, check that your digital profiles are up to date, and craft a short pitch that communicates your value without overselling. Reach out now to schedule meetings in advance. Securing time now ensures your calendar is productive from day one.
Quick Tip: Message exhibitors or attendees on LinkedIn with “Looking forward to connecting at The Event Planner Expo 2025.”
2 Weeks Out: Fine-Tune Your Approach
Two weeks before The Expo, shift from planning to precision. Block your must-attend speaker sessions, breakout workshops, and networking events. Keep open space in your planned agenda to roam the trade show floor and for unexpected opportunities.
- Opening Party
- Speaker Series
- Keynote Speaker Meet & Greet
- Trade Show Floor
- VIP Hospitality Networking Lounge
- Fireside Chats with 25+ Speakers & panel discussion
- After Party
Select attire that balances comfort with professionalism and includes details that people will remember. Break in your shoes now; the last thing you want is pain cutting your networking short. Prep social media posts in advance. Make sure you’re following The Expo hashtags to stay in the conversation.
1 Week Out: Final Details
One week out, it’s all about preparation without stress. Pack smart by taking a stack of business cards, chargers, snacks, notebooks, and branded swag. Download any apps or tools you need. This includes the event map and schedule. And don’t underestimate self-care. Get plenty of rest and hydrate. You’ll need energy to walk, talk, and make meaningful connections all week.
Quick Tip: Bring a portable phone charger. Nothing kills the networking momentum like a dead phone.
Day Of: Make It Count
Day one is about action. Arrive early to navigate the expo floor with ease and claim a front-row view of the sessions that matter most. Network deliberately by engaging exhibitors with specific questions. Connect with peers in lounges or between sessions. Share your experience on social media by posting updates, tagging new contacts, and using the official hashtag to expand your reach beyond The Expo floor.
After The Expo: Keep the Momentum
The Expo doesn’t end when the doors close. It continues in the follow-up. Within 48 hours, reach out to the people you met with personalized emails or LinkedIn messages that reference your conversations. Go through your notes and organize leads, insights, and key takeaways while everything is fresh. Take a hard look at your goals and ask yourself: Did you achieve what you set out to? Use what you learned to refine your approach for 2026.
Prepare for The Event Planner Expo 2025
Preparation is the difference between wandering The Expo and walking it with purpose. From setting goals and researching speakers to scheduling meetings and fine-tuning your schedule, every step ensures you get the most out of the experience. By approaching The Event Planner Expo 2025 with intention, you can turn connections into opportunities, insights into strategies, and time on the floor into measurable results.
Start prepping for your attendance by getting your tickets today.
